Cash accounts are used to record current transactions involving bills and coins. They are maintained by a business as physical repositories of cash. Possibilities include:
Before you can create a cash account, you must enable the Cash Accounts tab. Click below the left navigation pane, check the box for , and click Update. You will see the Cash Accounts tab added to the left navigation pane.
Click the Cash Accounts tab, then New Cash Account:
Define the cash account:
Namethe account so it will be recognizable. The name could include a description, a store’s location, or a clerk’s name.
Codeallows you to set the order in which cash accounts are listed. Enter a number. If blank, accounts will display in alphabetical order.
Currencyoptions will be available if you have set a base currency. By default, cash accounts are undenominated. That is, they are assumed to be in your native currency, whatever that is. But if you plan to use multiple currencies, or just want your currency symbol to appear on forms and reports, set a base currency. (Go to Settings Base Currency, select a base currency in the dropdown box and click Update.) Cash accounts will then automatically be denominated in your base currency. Change the selection for a specific cash account in its
Starting balancecheck box will appear only if you have set a start date for your business. Enter the account balance on the start date in the blank field that appears when the box is checked. This feature is used when migrating to Manager from a prior accounting system.
Inactivebox can be checked if the account is closed. (Cash accounts cannot be deleted from Manager if they have any past transactions, because doing so would eliminate the records of those transactions and affect active Balance Sheet accounts.) If the box is checked, the cash account will not appear in lists for transactions in the Cash Transactions tab. The account will be greyed out in the Cash Accounts tab listing. Edit it to restore to active status.
By default, all cash accounts are combined into an automatic control account named Cash on hand for Balance Sheet reporting:
Drill down by clicking the blue balance to see individual cash account balances:
Of course, you can also view individual cash account balances directly in the Cash Accounts tab.