The Debit Notes tab is designed for creating and managing debit notes. These documents are issued by buyers to sellers to show that a specific amount has been deducted from the seller's account. They are often used in transactions involving returned goods.
To create a new debit note, click the New Debit Note button.
The Debit Notes tab features several columns:
The date when the debit note was issued to the supplier. This date is important for tracking when the deduction from the supplier's account was recorded.
A unique reference number for this debit note. This helps identify and track the debit note in your records and when communicating with the supplier.
The supplier to whom the debit note was issued. This shows which supplier's account is being debited.
The reference number of the purchase invoice that this debit note relates to, if applicable. This links the debit note to the original purchase transaction.
A brief description explaining the reason for the debit note, such as returned goods, pricing adjustments, or quality issues.
The total amount of the debit note. This represents the amount being deducted from the supplier's account.