The Payments tab in Manager is used to record all outflows of money from your business's bank and cash accounts.
To manually add a new payment, click the New Payment button.
For more detailed guidance on completing the payment form, refer to Payment — Edit.
While creating payments manually is common, the most efficient way to add multiple Payments (and Receipts) at once is by importing your bank statements directly. Refer to Import bank statement to learn more.
The Payments tab displays the following columns by default:
Date — The date when the payment was made.
Cleared — The date the payment cleared or appeared on your bank statement; remains empty if the payment has not yet cleared.
Reference — A unique number assigned to the payment for tracking.
Paid from — The bank or cash account from which the payment originated.
Description — An explanation or short note describing the payment.
Payee — The recipient of the payment (customer, supplier, or other party).
Accounts — The account(s) used to categorize the expenditure.
Project — The project(s) associated with the payment.
Amount — The total amount of the payment.
You can customize which columns are visible by selecting Edit columns. See Edit columns for guidance on configuring column visibility.
The Payments view shows each payment transaction as a single entry, while details may span multiple categorization lines. If you require viewing each categorization line separately, use the Payments — Lines view. This view displays every individual Payment line across all payments and can be particularly useful when searching for line-specific details or analyzing categories or projects on a granular level.
To learn more about the function and benefits of viewing individual payment lines, visit the guide on Payments — Lines.