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Suppliers

The Suppliers tab in Manager.io enables you to add, view, and manage supplier information, facilitating accurate tracking of your transactions and business relationships.

Suppliers

What Is a Supplier?

In Manager.io, a Supplier is an individual, business, or organization that invoices you for products or services you have purchased on credit. Suppliers typically have an Accounts Payable relationship, meaning they issue invoices to be paid at a later date.

You are not required to create a supplier for every purchase—immediate, cash transactions can be processed without setting up a supplier.

Creating a New Supplier

To add a new supplier, click the New Supplier button in the Suppliers tab:

SuppliersNew Supplier

When you create a supplier, the default starting balance is zero. If the supplier needs a starting balance other than zero, you must enter unpaid invoices via the Purchase Invoices tab.

Supplier Information Columns

The Suppliers tab displays supplier details organized into columns. Below is a detailed explanation of each column.

Code

  • Refers to the unique code assigned to the supplier.

Name

  • Displays the supplier's name as recorded in Manager.io.

Email address

  • Lists the supplier's email address.

Control account

  • Indicates the control account used for tracking the supplier's payables. If no custom control account is chosen, this field defaults to Accounts payable.

Division

  • The division within your organization to which the supplier belongs.

Address

  • Presents the supplier's recorded postal or physical address.

Receipts

  • Shows the total receipts linked to this supplier in the Receipts tab.

Payments

  • Displays the total payments made for this supplier as recorded in the Payments tab.

Purchase Quotes

  • Shows how many purchase quotes are related to this supplier under the Purchase Quotes tab.

Purchase Orders

  • Lists the total number of purchase orders placed with this supplier under the Purchase Orders tab.

Purchase Invoices

  • Indicates the count of purchase invoices entered for this supplier under the Purchase Invoices tab.

Debit Notes

  • Shows how many debit notes have been issued against this supplier under the Debit Notes tab.

Goods Receipts

  • Displays the total count of goods receipts linked to this supplier in the Goods Receipts tab.

Qty to receive

  • Represents the total quantity of items on active purchase orders that you have not yet received.
    Clicking this number redirects you to a list of the associated purchase orders. Refer to the guide Suppliers — Qty to receive for further details.

Accounts payable

  • Displays the balance of the Accounts payable account for this supplier, representing outstanding amounts owed.

Withholding tax payable

  • Indicates the withholding tax amount owed for this supplier under the Withholding tax payable account.

Status

  • Describes the supplier's payment status as:
    • Paid: Accounts payable balance equals zero.
    • Unpaid: Accounts payable balance is positive.
    • Overpaid: Accounts payable balance is negative.

Available credit

  • Calculated as the supplier's Credit limit minus the supplier's Accounts payable balance.
  • To set or adjust the supplier's credit limit, update supplier details during the editing process.