The Suppliers tab is where you manage all vendors and suppliers who provide goods or services to your business.
Here you can track supplier information, monitor what you owe them, and maintain a complete history of your purchases.
Suppliers are essential for tracking your business relationships with vendors. Each supplier entry maintains a complete record of your transactions, balances, and communication details.
The supplier list provides a comprehensive view of all your vendors, their current balances, and quick access to related transactions.
To create a new supplier, click the New Supplier button.
A supplier is any individual, business, or organization from whom you purchase goods or services.
When you create a supplier record, Manager automatically tracks their balance in Accounts Payable, which represents money you owe them.
You don't need to create a supplier record for every purchase. Cash purchases paid immediately can be processed without creating a supplier.
Supplier records are most useful when you buy on credit, need to track purchase history, or maintain ongoing vendor relationships.
New suppliers always start with a zero balance. If you're migrating from another accounting system and owe money to existing suppliers, you'll need to enter their unpaid invoices.
To set up existing supplier balances, enter each unpaid invoice individually under the Purchase Invoices tab. This ensures accurate supplier statements and payment tracking from day one.
The Suppliers tab displays information in columns that can be customized to show the data most relevant to your business.
Click the Edit Columns button to choose which columns to display and arrange them in your preferred order.
The Code column displays the unique identifier assigned to each supplier.
Supplier codes help with quick identification and can be used for sorting or searching.
The Name column shows the supplier's business name or individual name.
This name appears on purchase orders, payment records, and supplier reports.
The Email Address column contains the primary email for supplier communication.
This email is used when sending purchase orders, remittance advices, and other correspondence.
The Control Account column indicates which control account tracks this supplier's balance.
By default, all suppliers use the standard Accounts Payable control account.
You can create custom control accounts under Settings → Control Accounts to separate different types of suppliers for reporting purposes.
The Division column shows which division this supplier is associated with in your organizational structure.
Divisions help you track expenses and generate reports for different parts of your business.
The Address column contains the supplier's business address.
This address appears on purchase orders and is used for correspondence.
The Receipts column shows how many receipts you've recorded from this supplier.
These are typically refunds or other money received from the supplier.
Click the number to view all receipt transactions.
The Payments column displays the number of payments you've made to this supplier.
Click the number to see all payment transactions and remittance details.
The Purchase Quotes column shows how many quotes you've received from this supplier.
Click the number to view all quotes, including their status and validity.
The Purchase Orders column indicates how many orders you've placed with this supplier.
Click the number to see all orders, including pending and completed ones.
The Purchase Invoices column shows the total number of invoices received from this supplier.
Click the number to view all invoices, check payment status, and see outstanding amounts.
The Debit Notes column indicates how many debit notes have been issued to this supplier.
Debit notes reduce the amount you owe and are used for returns, allowances, or corrections.
Click the number to view all debit note details.
The Goods Receipts column shows how many goods receipts document deliveries from this supplier.
Click the number to see all receipts, including what was received and when.
The Qty to Receive column displays the total quantity of items you've ordered but haven't received yet.
This helps you track pending deliveries and manage your inventory planning.
Click the number to see a detailed breakdown by purchase order and inventory item.
For more information, see: Suppliers — Qty to receive
The Accounts Payable column shows how much you currently owe this supplier.
This balance increases when you receive purchase invoices and decreases when you make payments or receive debit notes.
Click the balance to see all transactions that make up this amount.
The Withholding Tax Payable column tracks tax amounts you've withheld from payments to this supplier.
In some jurisdictions, you're required to withhold tax from supplier payments and remit it to tax authorities.
This amount represents tax you need to pay to the government on behalf of the supplier.
The Status column provides a quick visual indicator of the supplier's payment status:
• Paid — You have no outstanding balance with this supplier
• Unpaid — You owe money on one or more invoices
• Overpaid — You have a credit balance (paid more than owed)
The Available Credit column shows how much more you can purchase from this supplier before reaching your credit limit.
This is calculated by subtracting your current Accounts Payable balance from the credit limit the supplier has extended to you.
Set credit limits when editing a supplier to help manage cash flow and purchasing.