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Guides

Track cleared and pending status

Many financial transactions are completed, or cleared, by the time they are entered in Manager. No further financial activity will occur. Some examples are:

Others involve delay before all financial activity is complete. Examples of these pending transactions include:

Manager can easily track status of bank account deposits and withdrawals, including dates of both initial transactions and eventual clearance. Using this feature, you can quickly determine how much of your bank account funds are unobligated, that is, actually available to spend. Likewise, you can determine whether or not money received is actually accessible.

Cleared transactions

By default, all new receipts and payments in the Bank Transactions tab are Cleared. For example, a receipt from a customer automatically shows Cleared in the Status field:

If desired, the clearance date can be entered:

All such transactions will appear under the Statement balance column for a bank account in the Bank Accounts tab:

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Pending transactions

When money has been received, but perhaps not deposited in the bank, the transaction can be marked as Pending:

Similarly, until a cheque has been presented and paid by the bank or a credit card charge is posted to a statement, it can be shown as Pending:

When transfers are made between accounts in the Inter Account Transfers tab, both the outgoing and incoming transactions can be annotated separately (if they involve bank accounts):

If any pending deposits or withdrawals exist, they will automatically be shown in separate columns under Bank Accounts:

A Bank Reconciliation Statement can be produced adjusting an account statement for pending deposits and withdrawals. This can help ensure bank records match accounting records in Manager.

Clearing a pending transaction

Once a pending transaction has cleared on the records of the financial institution, drill down by clicking the blue balance under Pending deposits or Pending withdrawals for the bank account involved in the Bank Accounts tab. Click Edit beside the particular transaction:

Change status to Cleared in the dropdown Status box and enter the clearance date, exactly as if the transaction had been cleared when first entered. (See first illustration above.)

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