Money received in any way by a business is a receipt. Before one can be recorded, at least one cash account or bank account must be established. The corresponding Bank Transactions or Cash Transactions tab must also be enabled.
Once at least one cash or bank account exists, receipts are recorded in the Bank Transactions or Cash Transactions tabs by clicking on New Bank Transaction or New Cash Transaction and selecting Receive money:
Complete the entry:
Dateis automatically filled with today’s date, but can be edited.
Referenceis optional for bank transactions, because the institution normally assigns any reference number. For cash transactions, Manager will automatically generate a
Referencenumber when the receipt is created. It will find the highest existing
Referenceand add 1.
Cash account(depending on whether the receipt is a bank or cash receipt).
Statusis set to Cleared by default. Another Guide covers cleared and pending transactions in greater detail.
Payeris the source of the money, a person or entity.
Descriptionis an optional summary of the transaction.
Itemfield can be used to enter predefined inventory or non-inventory items. If you have no predefined items, this field will not appear. Making a selection here will prefill several other fields on the line.
Accountis the account to which the receipt will be posted.
Remaining fields are self-explanatory or are covered in other Guides. The completed form can be given to the Payer as a receipt:
Receipts from customers against sales invoices can be entered two ways:
As a basic receipt
To enter a receipt against a specific invoice, post it to Accounts receivable, the Customer, and the Invoice:
When receiving money for only part of the balance due on a sales invoice, post the transaction as above, but enter only the amount actually received. Manager will credit the partial amount against the sales invoice and show a reduced balance due. No other special steps are necessary.
Receipts for multiple sales invoices
When receiving money from a customer for multiple sales invoices, leave the
Invoice dropdown field blank. Manager will allocate the receipt against the sales invoice with a balance due with the oldest due date first, then the next oldest, etc. However, if the receipt is designated for specific sales invoices, add lines and designate amounts for those invoices individually.
From a sales invoice
To record a receipt while viewing a sales invoice, click on Receive money and select the transaction type:
A receipt entry form will appear. Select a bank or cash account. The remainder of the form will be prefilled with information to enter the full amount due on the sales invoice. If the receipt is for only part of the balance due, edit the amount received by adjusting quantity or unit price.
You are not restricted to using only simple income accounts to post receipts. For example, if money is received from a business owner set up under the Capital Accounts tab, select the matching capital account and subaccount:
Inventory and non-inventory items can also be directly sold using receipts. For more information on selling without sales invoices see this Guide.