Tracking codes are optional. You can apply them to income and expense line items. They were originally intended to support monitoring profitability by division within a single financial entity. But Manager users also find them helpful for monitoring financial performance on major projects, at different geographic locations, or on business brought in by individual sales representatives. You can employ tracking codes selectively. That is, you can apply them only to certain types of transactions or those you want to include in a specific analysis. Different tracking codes can be applied for different purposes, as well.
In the Settings tab, click on Tracking Codes, then New Tracking Code:
For purposes of illustration, asume you want to track three divisions: Alfa, Beta and Gamma. Enter the name of the first code and click Create:
Repeat for the other two divisions:
When you record income, you will be able to select which division the income should be allocated to.
The same applies to expenses. If an expense should be spread across multiple divisions, you can split the expense to allocate the appropriate amount to each division.
In the Reports tab, click Profit and Loss Statement:
Create a new report by clicking the New Report button.
Define the new report by entering a date range and selecting the desired code in the
Tracking Code field. (Leave the selection as Any to see all transactions.) You can add comparative columns for other tracking codes:
Click Create to save the report.
View the report so see income, expenses and profitability of selected tracking codes side by side for the specified period: