Guides

Create receipts or payments from customer or supplier statements

Businesses that receive money from customers or make payments to suppliers covering several invoices at once can create receipts or payments directly from statements. Situations where this capability might be useful include:

  • Periodic invoicing for goods or services delivered during a time frame
  • Bringing delinquent accounts up to date
  • Ensuring combined receipts or payments are posted against specific invoices

Whether receiving or paying money, the procedures are the same.

View the statement

Go to the Reports tab:12%20AM

To record a receipt against several sales invoices from one customer, click Customer Statements (Unpaid invoices):

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To record payment for purchase invoices from one supplier, click Supplier Statements (Unpaid invoices):

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If necessary to change the date, click Set Date:

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and choose between Today and Custom (then entering the desired date):

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Click View for the desired customer or supplier.

Copy to a transaction

When the statement appears, click Copy to and select the type of transaction you are entering:

43%20PM for customer statements OR

16%20PM for supplier statements.

A transaction form will appear, listing all invoices for the customer or supplier that were included on the statement. The entry form may be edited as necessary before being saved by clicking Create.

Example
Northwind Traders has been struggling to collect on sales invoices from a customer for more than two years. A cheque finally arrives. To simplify recording the receipt against various sales invoices and verify that all delinquent invoices have been paid, Northwind generates a customer statement:



The total balance due on the statement matches the cheque, so Northwind copies the statement to a new receipt. Accounts receivable and the customer’s name are automatically filled, as are invoice numbers and amounts:



When the transaction is created, the customer’s account is settled.

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