Find and recode receipts

The main screen of the Receipts tab includes a Find & recode button at the bottom to assist with bulk recoding of line items on bank transactions to different accounts or to apply different tax codes:

This feature is often useful for posting receipts from imported bank statements to proper accounts when they are not handled correctly by receipt rules. It can also be used in other situations, including when new accounts are added and you want to reallocate prior receipts to the new accounts.

Receipts in cash accounts are not included in the Find & Recode function.

The Find & recode function works at the line-item level, not the overall transaction level. This gives you the a ability to find and recode individual lines on receipts.

Mariana begins using Manager for her catering business, posting all sales to a generic Sales income account on receipts. She is always paid at the event, so does not use sales invoices. After several months, she realizes she could make better marketing decisions if her sales were broken down into several categories. She renames her existing Sales account as Business catering and continues using it for business clients. (That temporarily changes all her sales to the new account name.) She adds Weddings and Private events to her chart of accounts. Mariana then uses Find & recode to transfer past wedding and private event sales to their new accounts, leaving her remaining business sales in the original, renamed account.

Finding and selecting receipts

In the Receipts tab, select Find & recode. A list of general ledger transactions for line items on receipts deposited to bank accounts appears:

Receipt line items for inventory or non-inventory items will not be presented in this list, because the accounts to which they are posted are defined when the items are defined. If you wish to recode these, do so in the Settings tab.

From this list, select receipts to be recoded directly by checking boxes in the lefthand column:

Recoding receipts

Once receipts to be recoded are selected, scroll to the end of the list and select the new account. If a tax code applies, choose one:

Click Bulk Update to recode all selected receipts to the new account or tax code:

Tax codes can be recoded without changing accounts.

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