The Payslips tab helps you manage employee payroll and generate detailed payment records. Use this tab to create payslips that document earnings, deductions, and employer contributions for each pay period.
Payslips serve as official records of employee compensation and are essential for maintaining accurate payroll records, tax compliance, and providing employees with documentation of their earnings.
To create a new payslip, click the New Payslip button.
The Payslips tab displays the following columns:
There are following columns:
The date when the payslip is issued or when the pay period ends.
This date determines when the payroll expense is recorded in your accounting records and affects financial reporting for the period.
Future dates will trigger a warning, as payslips are typically processed for current or past pay periods only.
A unique reference number or identifier for the payslip.
This reference helps you identify and track individual payslips in your records. It should be unique to avoid confusion when searching for or referencing specific payslips.
The employee who is receiving this payslip. This field displays the employee's name as configured in the Employees tab.
An optional description or note for the payslip.
Use this field to add relevant details about the pay period, special circumstances, or any other information that should be documented with this payslip.
The total amount of all earnings before any deductions.
This includes the employee's base salary plus any additional earnings such as overtime pay, bonuses, commissions, allowances, or other compensation.
The gross pay represents the total cost of the employee's earnings before taxes and other deductions are applied.
The total amount of all deductions subtracted from the employee's gross pay.
Common deductions include income tax withholdings, social security contributions, health insurance premiums, retirement plan contributions, and other employee-paid benefits or obligations.
These amounts are withheld from the employee's gross pay and typically remitted to government agencies, insurance companies, or other third parties.
The amount the employee actually receives after all deductions have been subtracted from gross pay.
Net pay is calculated as Gross Pay minus Deductions and represents the employee's take-home pay.
When the payslip is created, the employee's balance in the Employees tab is automatically increased by this net pay amount, reflecting the liability owed to the employee.
The total amount of employer contributions made on behalf of the employee.
These are additional costs paid by the employer beyond the employee's gross pay, such as employer pension contributions, employer-paid health insurance premiums, or employer social security contributions.
Contributions do not affect the employee's net pay but represent additional employment costs for the business. They are recorded as expenses in your accounting records.