The Receipts tab is where you record all money received by your business.
This includes customer payments, refunds from suppliers, interest earned, and any other incoming funds.
Each receipt increases the balance in your bank or cash accounts.
To record a new receipt, click the New Receipt button.
While you can manually enter receipts, importing bank statements is often more efficient.
Bank imports automatically create receipt transactions, saving time and reducing errors.
You can then categorize and allocate these imported transactions to the appropriate accounts.
For more information, see: Import bank statement
The Receipts tab organizes your incoming transactions with detailed information in customizable columns.
Key details include dates, amounts, payers, and account allocations.
There are following columns:
The date when money was received or deposited into your account.
This date affects your financial reports and cash flow tracking.
Use the actual receipt date, not when the customer sent payment.
The date when this receipt appeared on your bank statement, confirming the deposit.
Cleared receipts are reconciled with your bank records.
Pending receipts (without a cleared date) help track deposits in transit.
A unique reference number for this receipt transaction.
This could be a deposit slip number, payment reference, or transaction ID.
References help match receipts to bank statements and customer remittances.
The bank account, cash account, or payment method where funds were deposited.
Selecting the correct account ensures your cash balances remain accurate.
This determines which account balance increases from the receipt.
A brief description explaining what this receipt was for.
Include details like invoice numbers paid, service period, or payment purpose.
Clear descriptions help identify transactions when reviewing records later.
The person or business who paid you this money.
This could be a customer paying an invoice, a supplier issuing a refund, or any other payer.
Accurate payer information helps track customer payments and generate receivables reports.
The income or asset accounts that categorize the source of this receipt.
Proper categorization ensures accurate financial statements and income tracking.
Multiple accounts indicate the receipt was split between different income sources.
Shows which projects or jobs generated this income, if using project tracking.
Project allocation helps track revenue and profitability by project.
This column only appears when the Projects tab is activated in your business.
For more information, see: Projects
Shows the cost of inventory items sold in this transaction.
This automatic calculation helps track gross profit on inventory sales.
Cost of sales reduces your inventory value and increases your expense accounts.
The total amount of money received in this transaction.
For foreign currency receipts, both the foreign amount and base currency equivalent are shown.
This amount will increase your bank account balance and income or reduce liabilities.
Click on the Edit columns button to choose which columns you want to display.
For more information, see: Edit columns