The Purchase Invoices tab is where you record invoices received from suppliers for goods or services purchased.
Each invoice you enter increases the supplier's balance in Accounts payable, representing money you owe them.
From this tab, you can track payment due dates, manage cash flow, and ensure accurate expense recording.
To create a new purchase invoice, click on the New Purchase Invoice button.
For more information, see: Purchase Invoice — Edit
The Purchase Invoices tab displays key information about each invoice in organized columns.
You can customize which columns appear and use advanced queries to analyze your payables.
There are following columns:
The Issue date column shows the date on the supplier's invoice.
This date determines when the expense is recorded in your accounts and affects due date calculations.
The Due date column indicates when payment is due to the supplier.
This helps you manage cash flow and avoid late payment penalties.
Invoices past this date will show as overdue.
The Reference column contains the supplier's invoice number.
This reference helps you match payments to invoices and resolve any queries with suppliers.
The Purchase Order column shows which order this invoice fulfills.
This helps you verify that invoiced amounts match what was ordered and approved.
The Supplier column displays which vendor sent this invoice.
The supplier name links to their full record where you can see all transactions and current balance owed.
The Description column provides a summary of what this invoice covers.
This helps you quickly understand the nature of the expense without viewing the full invoice details.
The Project column shows which projects incurred expenses on this invoice.
Since projects are assigned per line item, one invoice can include expenses for multiple projects.
This helps you track project costs and profitability.
Shows withholding tax deducted from this invoice payment.
Withholding tax is typically deducted at source and remitted to tax authorities on the supplier's behalf.
This amount reduces what you need to pay the supplier directly.
Shows the total discount amount applied to this invoice.
Discounts can be line-item specific or apply to the entire invoice.
This reduces the total amount you owe to the supplier.
The complete invoice total including all line items, taxes, and adjustments.
This is the full amount the supplier expects to be paid.
For foreign currency invoices, both the original and base currency amounts are shown.
The remaining amount you still owe on this invoice.
This balance decreases as you make payments to the supplier.
Click the amount to see all payments and credits applied to this invoice.
Shows how many days remain until this invoice payment is due.
This countdown helps you plan cash flow and avoid late payments.
When this reaches zero, the invoice is due for payment today.
Shows how many days have passed since the invoice due date.
Overdue invoices may incur late payment fees or damage supplier relationships.
Use this to prioritize which overdue invoices to pay first.
Shows the current payment status of this invoice at a glance.
Green indicates fully paid, yellow means payment is coming due, and red signals overdue.
This visual indicator helps you quickly identify invoices needing attention.