Invoice billable time

Manager can directly invoice billable time.

This Guide uses an example from another Guide, in which Brilliant Consulting has recorded billable time for services to its customer, Consolidated Holdings. Read that Guide first.

When you first record an instance of billable time, its status will be set to Uninvoiced.

In the Billable Time tab, Brilliant Consulting sees the uninvoiced billable time amount of 250 for Consolidated Holdings:

To invoice billable time to a customer, go to the Customers tab:

Under the Uninvoiced column, click the amount for the customer you are invoicing.

Brilliant searches for Consolidated Holdings, then clicks the uninvoiced balance:

Select the items you want to bill to the customer, then click New Sales Invoice.

If you have also entered billable expenses for the customer, these will appear in the same list and can be selected for invoicing along with billable time.

Brilliant selects the billable time entry for 250 and clicks the button:

A sales invoice will be created instantly.

Brilliant’s sales invoice lists the date and description for the billable time, the hours spent, and rate (as unit price):

If you wish to modify the invoice, especially to add additional line items, offer discounts, or mark up the billed time for extra profit, click Edit, make any changes, and click Update. When you go back to the Billable Time tab, you will see the status of your uninvoiced items has changed to Invoiced.

Discounts and markups of billable time on a sales invoice have no effect on the Profit and Loss Statement besides changing the balance of Billable time - invoiced. This is because billable time does not represent an actual financial transaction until it is invoiced. It is carried in Billable time - movement as imputed income, which can be modified during invoicing without affecting any other account except Accounts receivable. This is distinctly different from billable expenses, which have real costs, and for which discounts or markups mean reduced or increased profit.

Brilliant verifies the status:

If you click the Edit button for the time entry in Billable Time, you will see the newly created sales invoice has been automatically added to the Status field.

Brilliant clicks to see the original time entry, which shows both the change of status and the relevant sales invoice:

Creating a sales invoice with billable time transfers the value of the time from the Billable time asset account to the Billable time - invoiced account.

Brilliant Consulting’s financial statements show the result of invoicing:

You cannot add billable time to an existing sales invoice. Generate a sales invoice from the Customers tab first, then add any other necessary line items.

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