Expense Claims

The Expense Claims tab in Manager.io allows your business or organization to effectively manage and track out-of-pocket expenses incurred by employees or members, which are planned for reimbursement. Using this feature, you can input details for each claim, organize expenses according to your Chart of Accounts, and ensure accurate financial records and timely reimbursements.

Creating a New Expense Claim

To add a new expense claim, follow these steps:

1. Navigate to the Expense Claims tab.
2. Click the New Expense Claim button.

3. Enter the relevant details for your claim:

   • Date: The date the expense was claimed.
   • Reference: A unique identifier for the expense claim.
   • Paid by: Select the Employee, Capital Account, or other Payer who incurred the expense on behalf of the organization.
   • Payee: The name of the person or entity that received the payment.
   • Description: Brief description explaining the nature or purpose of the expense.
   • Accounts: Specify the appropriate account(s) from your Chart of Accounts to properly categorize this expense.
   • Amount: Enter the total amount for the expense claim.

4. Save your entry to record the expense claim.

Understanding the Expense Claims Tab View

The Expense Claims tab displays the following columns that provide key information about each claim:

• Date: Identifies the date when the claim was made.
• Reference: Shows the unique identifier assigned to each claim for tracking purposes.
• Paid by: Lists the individual or capital account holder who incurred the expense.
• Payee: Indicates the recipient of the payment.
• Description: Provides details about the expense, giving context for quicker understanding.
• Accounts: Displays the accounts from your Chart of Accounts linked to the expense, clearly reflecting how the expense is categorized.
• Amount: Summarizes the total cost associated with the expense claim.

Reviewing and Managing Expense Claims

Once expense claims are entered into Manager.io, they can then be reviewed, verified, and processed for reimbursement. Regular use of the Expense Claims tab ensures efficient expense monitoring, correctness in financial records, and accurate reimbursements to your employees or members.