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Settings

The Settings tab in Manager.io allows you to customize various aspects of your business accounting and enhance specific functionalities. This guide provides an overview of the features available under the Settings tab and how to utilize them effectively.

Settings

The Settings screen is divided into two sections:

  • Enabled Features: Displays features currently in use.
  • Disabled Features: Lists features not yet activated. You can enable any feature by clicking on it.

Below is a summary of the settings available:

Chart of Accounts

The Chart of Accounts is a structured list of all accounts in your business's financial records. It categorizes transactions into assets, liabilities, equity, income, and expenses, forming the backbone of your accounting system.

For more information, see the Chart of Accounts Guide.

Withholding Tax

The Withholding Tax setting enables the addition of withholding tax capabilities to invoices. It is essential for businesses required to deduct tax at the source when making payments.

Refer to the Withholding Tax Guide for details.

User Permissions

Available in the Cloud and Server editions, User Permissions allow you to adjust access levels for restricted users within your business file. This ensures users have appropriate access based on their roles.

Learn more in the User Permissions Guide.

Tax Codes

The Tax Codes setting lets you create and manage tax codes relevant to your business. Accurate tax codes are crucial for compliance and correct tax reporting.

Explore the Tax Codes Guide for further information.

Starting Balances

Starting Balances allow you to set up initial balances for all your accounts and subsidiary ledgers when you begin using Manager.io. This ensures your financial records reflect accurate opening positions.

See the Starting Balances Guide for guidance.

Recurring Transactions

The Recurring Transactions feature automates the creation of repetitive transactions such as sales invoices, purchase invoices, payslips, and journal entries at fixed intervals. It saves time and reduces errors.

Refer to the Recurring Transactions Guide for more details.

Payslip Items

Payslip Items are components used on payslips to represent earnings, deductions, and contributions. Setting up payslip items streamlines payroll processing.

Consult the Payslip Items Guide for assistance.

Obsolete Features

The Obsolete Features section allows you to enable features that are no longer recommended for use, which may be necessary for accessing legacy data or functionalities.

For more information, see the Obsolete Features Guide.

Non-Inventory Items

Non-Inventory Items function like inventory items by automatically populating lines in invoices, orders, and quotes. However, they are not tracked for quantity or value, serving as shortcuts for frequently used services or products.

Learn more in the Non-Inventory Items Guide.

Lock Date

The Lock Date feature enables you to specify a date beyond which transactions cannot be edited. It helps maintain data integrity after financial statements are finalized.

See the Lock Date Guide for details.

Investment Market Prices

Use Investment Market Prices to enter up-to-date market prices for your investments, essential for accurate portfolio valuations.

Refer to the Investment Market Prices Guide for more information.

Inventory Unit Costs

The Inventory Unit Costs setting allows you to manage unit costs for your inventory items as of specific dates, important for accurate cost of goods sold calculations.

For assistance, see the Inventory Unit Costs Guide.

Inventory Kits

Inventory Kits are groups of inventory items sold together as a single unit. This feature simplifies the sales process for bundled items.

Explore the Inventory Kits Guide for more details.

Forecasts

The Forecasts setting lets you generate forecasts based on anticipated income and expenses, aiding in financial planning and budgeting.

Learn more in the Forecasts Guide.

Footers

The Footers feature allows you to add static text to the bottom of printed documents like quotes, orders, and invoices. This can include terms and conditions, disclaimers, or company messages.

For guidance, refer to the Footers Guide.

Expense Claim Payers

The Expense Claim Payers feature enables you to identify individuals or entities incurring expenses on behalf of the business that require reimbursement.

Consult the Expense Claim Payers Guide for more information.

Email Settings

Email Settings enable you to configure Manager.io to send emails directly from the application, facilitating communication with customers and suppliers.

See the Email Settings Guide for setup instructions.

Divisions

The Divisions setting allows you to manage different segments of your business independently, providing the ability to analyze financial performance by division.

Learn more in the Divisions Guide.

Date and Number Format

The Date and Number Format setting lets you specify how dates and numbers are displayed on transaction forms, ensuring consistency with local conventions.

Refer to the Date and Number Format Guide for details.

Custom Fields

Custom Fields allow you to create additional fields in your forms to capture business-specific information, enhancing data collection and reporting.

Explore the Custom Fields Guide.

Currencies

The Currencies setting enables you to manage and tailor currencies for your business transactions, essential for businesses dealing in multiple currencies.

See the Currencies Guide for more information.

Control Accounts

Control Accounts let you create and customize control accounts, providing flexibility in categorizing and reporting financial data.

For assistance, see the Control Accounts Guide.

Cash Flow Statement Groups

Cash Flow Statement Groups enable you to establish custom groups displayed on the Cash Flow Statement, allowing for tailored financial reporting.

Learn more in the Cash Flow Statement Groups Guide.

Capital Subaccounts

The Capital Subaccounts feature allows you to create subaccounts under capital accounts, accessible by all accounts listed under the Capital Accounts tab.

Refer to the Capital Subaccounts Guide for details.

Business Details

The Business Details form allows you to input information like your company name, address, and contact information, which appears on printed documents.

See the Business Details Guide for instructions.

Billable Expenses

Billable Expenses are expenses incurred by your business on behalf of customers, expected to be reimbursed later. Tracking these ensures accurate billing and cost recovery.

Consult the Billable Expenses Guide for more information.

Bank Rules

The Bank Rules feature automates the categorization of bank transactions by setting conditions that associate transactions with predefined accounts.

Learn more in the Bank Rules Guide.

Bank Feed Providers

Bank Feed Providers are financial institutions or aggregators supporting the Financial Data Exchange (FDX) standard. Setting up providers enables bank feeds for your accounts.

Refer to the Bank Feed Providers Guide for setup instructions.

Access Tokens

In the Access Tokens screen, you can generate tokens for API access, useful for integrating Manager.io with other software or automating tasks.

For more details, see the Access Tokens Guide.


Note: For newly created businesses, the following sections are enabled by default:

  • Business Details
  • Chart of Accounts
  • Date and Number Format

These settings provide foundational information necessary to start using Manager.io effectively.


By utilizing the features in the Settings tab, you can tailor Manager.io to meet your specific business needs, enhancing efficiency and ensuring accurate financial management.