The Employees tab helps you manage information for all employees within your business.
Use this tab to track employee details, monitor account balances, and view payment statuses.
To create a new employee, click the New Employee button.
The Employees tab displays the following columns:
A unique identifier code for the employee. This can be an employee number, ID, or any custom code used by your organization to identify employees.
The full name of the employee. This is typically their legal name as it appears on employment documents and will be displayed on payslips and reports.
The employee's email address used for work communications. This email can be used for sending electronic payslips and other employee-related documents.
The control account associated with the employee. If custom control accounts are not in use, the default Employee Clearing Account will be displayed.
The division to which the employee is assigned. This field is only applicable if divisional accounting is enabled in your business.
Shows the current balance for each employee.
When you issue a Payslip to an employee, their balance increases. When you record a payment to the employee, their balance decreases.
A zero balance indicates the employee has been fully paid for all earnings.
Displays the payment status of each employee for quick reference.
The status indicator shows one of three possible states:
• Paid - The employee has a zero balance and is fully paid
• Unpaid - The employee has a positive balance and is owed money
• Paid In Advance - The employee has a negative balance from advance payments