The chart of accounts is the foundation of your accounting system.
It organizes all accounts used to record transactions and generate financial reports.
Access the chart of accounts from the Settings tab.
The chart of accounts is organized into two main sections:
The left section contains balance sheet accounts - assets, liabilities, and equity.
Balance sheet accounts track what you own, what you owe, and owner's equity.
Click New Account on the left to add custom balance sheet accounts.
Learn more: Balance Sheet Account — Edit
Organize balance sheet accounts into groups for better structure and reporting.
Common groups include Current Assets, Non-Current Assets, Current Liabilities, and Non-Current Liabilities.
Click New Group on the left to create custom account groups.
The right section contains profit and loss statement accounts - income and expenses.
These accounts track revenues earned and expenses incurred during operations.
Click New Account on the right to add custom income or expense accounts.
Group profit and loss accounts for organized reporting and analysis.
Common groups include Sales Revenue, Cost of Sales, Operating Expenses, and Other Income.
Click New Group on the right to create custom income and expense groups.
Create subtotals to build a multi-step profit and loss statement.
Common subtotals include Gross Profit, Operating Profit, and Net Profit.
Click New Total to add subtotals that calculate intermediate results.
Subtotals make financial statements easier to read and analyze.
Customize the order of accounts and groups to match your reporting preferences.
Click the arrow icon next to any account or group to reorder items.
The order you set here determines how accounts appear on financial reports.
The main categories Assets, Liabilities, and Equity have fixed positions.
However, you can choose different balance sheet layouts when generating reports.
Report layouts can show these categories in different arrangements to suit your needs.
Manager automatically creates system accounts based on the features you use.
These built-in accounts ensure proper integration between different modules.
You can rename system accounts to match your terminology, but cannot delete them while the related feature is active.
If you have added at least one bank or cash account under Bank and Cash Accounts tab, Cash and Cash Equivalents account will be added.
Learn more: Account — Cash & cash equivalents
If you have added at least one bank or cash account under Bank and Cash Accounts tab, Inter Account Transfers account will be added.
Learn more: Account — Inter Account Transfers
If you have added at least one customer under Customers tab, Accounts Receivable account will be added.
Learn more: Account — Accounts receivable
If you have added at least one supplier under Suppliers tab, Accounts Payable account will be added.
Learn more: Account — Accounts payable
If you have created at least one billable time under Billable Time tab, Billable Time account will be added.
Learn more: Account — Billable time
If you have enabled Billable Expenses feature, Billable Expenses account will be added.
Learn more: Account — Billable expenses
If you have added at least one capital account under Capital Accounts tab, Capital Accounts account will be added.
Learn more: Account — Capital Accounts
If you have added at least one employee under Employees tab, Employee Clearing Account will be added.
Learn more: Account — Employee clearing account
If you have added at least one expense claim payer under Expense Claim Payers section within Settings tab, Expense Claims account will be added.
Learn more: Account — Expense claims
If you have added at least one fixed asset under Fixed Assets tab, Fixed Assets at Cost account will be added.
Learn more: Account — Fixed assets, at cost
If you have added at least one fixed asset under Fixed Assets tab, Fixed Assets - Accumulated Depreciation account will be added.
Learn more: Account — Fixed assets, accumulated depreciation
If you have added at least one intangible asset under Intangible Assets tab, Intangible Assets at Cost account will be added.
Learn more: Account — Intangible assets, at cost
If you have added at least one intangible asset under Intangible Assets tab, Intangible Assets - Accumulated Amortization account will be added.
Learn more: Account — Intangible assets, accumulated amortization
If you have added at least one inventory revaluation under Inventory Revaluations tab, Inventory on Hand account will be added.
Learn more: Account — Inventory on hand
If you have added at least one investment under Investments tab, Investments at Cost account will be added.
Learn more: Account — Investments, at cost
If you have added at least one special account under Special Accounts tab, Special Accounts account will be added.
Learn more: Account — Special Accounts
If you have added at least one tax code under Tax Codes within Settings tab, Tax Payable account will be added.
Learn more: Account — Tax payable
If you have added at least one withholding tax receipt under Withholding Tax Receipts tab, Withholding Tax account will be added.
Learn more: Account — Withholding tax
If you have enabled withholding tax for sales invoices under Withholding Taxes within Settings tab, Withholding Tax Receivable account will be added.
Learn more: Account — Withholding tax receivable
If you have enabled withholding tax for purchase invoices under Withholding Taxes within Settings tab, Withholding Tax Payable account will be added.
Learn more: Account — Withholding tax payable
Retained Earnings account is automatically added.
Learn more: Account — Retained earnings
If you have enabled billable expenses under Billable Expenses within Settings tab, Billable Expenses - Cost account will be added.
Learn more: Account — Billable expenses - cost
If you have enabled billable expenses under Billable Expenses within Settings tab, Billable Expenses - Invoiced account will be added.
Learn more: Account — Billable expenses - invoiced
If you have recorded at least one billable time under Billable Time tab, Billable Time - Invoiced account will be added.
Learn more: Account — Billable time - invoiced
If you have recorded at least one billable time under Billable Time tab, Billable Time - Movement account will be added.
Learn more: Account — Billable time - movement
If you have recorded at least one investment market price under Investment Market Prices within Settings tab, Investment Gains (Losses) account will be added.
Learn more: Account — Investment gains (losses)
If you have created at least one foreign currency under Currencies then Foreign Currencies within Settings tab, Currency Gains (Losses) account will be added.
Learn more: Account — Foreign exchange gains (losses)
If you have created at least one depreciation entry under Depreciation Entries tab, Fixed Assets - Depreciation account will be added.
Learn more: Account — Fixed assets - depreciation
If you have marked at least one fixed asset as disposed under Fixed Assets tab, Fixed Assets - Loss on Disposal account will be added.
Learn more: Account — Fixed assets - loss on disposal
If you have created at least one amortization entry under Amortization Entries tab, Intangible Assets - Amortization account will be added.
Learn more: Account — Intangible assets - amortization
If you have marked at least one intangible asset as disposed under Intangible Assets tab, Intangible Assets - Gains (Losses) on Disposal account will be added.
Learn more: Account — Intangible assets - loss on disposal
If you have added at least one inventory item under Inventory Items tab, Inventory - Sales account will be added.
Learn more: Account — Inventory - sales
If you have added at least one inventory item under Inventory Items tab, Inventory - Cost account will be added.
Learn more: Account — Inventory - cost
If you have created at least one late payment fee under Late Payment Fees tab, Late Payment Fees account will be added.
Learn more: Account — Late payment fees
If you have created at least one sales invoice with rounding enabled under Sales Invoices tab, Rounding Expense account will be added.
Learn more: Account — Rounding expense