Billable Time records work for a customer who will be invoiced on an hourly basis at a defined rate. It is suitable for a wide range of business applications, such as:
Billable Time is not a time clock. It does not record start or stop times of tasks. It cannot be used to monitor employee attendance or directly support payslip generation.
Enable the Billable Time tab by clicking Customize below the left navigation pane, ticking the Billable Time box, and clicking Update below the list:
When you create your first Billable Time entry, Manager will automatically add three new accounts to your chart of accounts:
These accounts can be renamed under Settings Chart of Accounts, but cannot be deleted while the tab is in use. You can assign them to Groups of your choosing and give them numerical
The Billable Time tab can be used under cash basis accounting. But balances of these automatic accounts will never show. Therefore, your financial position and performance will not be completely represented on your financial statements.
Now, you can make a basic entry of billable time. Select the Billable Time tab and click New Billable Time:
Complete the entry:
Datewill be prefilled with today’s date.
Customermust be selected from the dropdown list of predefined customers. If you do not select a customer, you will not be able to invoice the billable time.
Descriptionallows you to record the nature of work performed during the billable time.
Hourly ratein your base currency.
Time spentin hours and minutes.
Division(if enabled and desired). This field will not appear if no divisions are defined.
Statuswill be Uninvoiced by default.
Click Create when finished.
Sample Consulting records billable time worked for ACME Distributing:
The entry is visible in the Billable Time tab. Its status shows as Uninvoiced:
Sample Consulting’s Summary (stripped of all other transactions) shows the result of the entry:
You can Edit the completed entry in the Billable Time tab. Remember to click Update to save any changes.
Although a dropdown
Status field appears on the form:
this field is not used for normal invoicing. Ignore it for now. Invoicing of billable time is described in another Guide.