This guide explains how to record and edit payments within Manager.io. Payments can be logged from bank or cash accounts and categorized accurately for precise accounting.
When creating or editing an existing payment, you will be presented with a form containing fields to accurately document your transaction. Below are detailed instructions on each field:
Enter the date when the payment was made.
Provide a reference number to keep track of the payment.
Choose the bank or cash account from which the payment was made.
If you select a bank or cash account held in foreign currency, the Exchange rate field appears. Input the applicable exchange rate for this transaction.
Select who the payment was made to, such as a supplier, customer, or another defined payee. This field is optional.
Briefly describe the payment to provide clarity about its purpose.
Payments often require breaking down into multiple line-items. These are documented as individual rows in the Lines section. For each line item, the available fields include:
Choose an Inventory Item or Non-inventory Item, or leave this field blank.
Select the account categorizing the payment. Common scenarios include:
General expenses (e.g., electricity): Choose a specific expense account like Electricity.
Payments for suppliers (such as purchase invoices): Select "Accounts payable," then select the Supplier. Optionally choose a specific Purchase Invoice. If no invoice is chosen:
Purchasing a Fixed Asset: Choose the "Fixed assets, at cost" account and select the relevant Fixed Asset.
Billable Expenses: If this payment was made on behalf of a customer who will reimburse you, select "Billable Expenses," then select the Customer.
Employee Salary: To pay an employee for a payslip issued to them, select "Employee clearing account" and then choose the employee.
This column is for entering line-specific descriptions. It must be activated explicitly by selecting "Column — Description."
Allows specification of quantities, relevant for inventory and measurable items. Activate this by selecting "Column — Qty."
Specify the price per unit in this field, especially useful when working with multiple units of a specific item.
When dealing with inventory items and multiple inventory locations, select the appropriate inventory location from the dropdown menu.
Manager.io also provides the following optional settings to enrich your payment records:
Check this option to display sequential line numbers for each item in the payment transaction.
Choose this to display a description column for each line item. Useful for clearly specifying payment splits or individual charges.
Activate this field to indicate quantity contextually (e.g., for inventory-related payments).
Enabling this column will allow you to specify a discount for individual payment line items.
If your amounts do not include taxes, select this option. Taxes will then be calculated and added on top of entered amounts.
Use this option when splitting transactions into multiple lines, ensuring the sum remains equal to a predetermined total. Any discrepancies will automatically post to the Suspense account.
Modify the standard title of your payment transaction. Useful for custom naming conventions or special circumstances.
Select this to display calculated tax amounts separately on each line item, helping clarify tax calculations.
Activate custom footers for your payment transaction, allowing additional commentary or conditions at the bottom of the record.
By following this guide and understanding the available fields and features, you can efficiently record accurate and comprehensive payment transactions within Manager.io.