M
DownloadReleasesGuidesChatbotAccountantsForumCloud Edition

Starting balance — Customer — Edit

When starting with Manager.io, you may need to enter starting balances for your customers to reflect any outstanding amounts from previous accounting records. The StartingBalance-Customer-Edit form allows you to set up these balances accurately.

Accessing the Starting Balance Form

  1. Navigate to the Customers tab.
  2. Select the customer for whom you want to set up a starting balance.
  3. Click on the Starting Balance option to open the StartingBalance-Customer-Edit form.

Completing the Starting Balance Form

The form includes several fields to ensure all necessary information is captured:

Customer

  • Field: Customer
  • Action: Select the customer from the list of customers you have created under the Customers tab.
  • Purpose: This ensures the starting balance is associated with the correct customer account.

Lines

In the Lines section, you configure the starting balances, including unpaid invoices and advance payments.

Sales Invoice

  • Field: SalesInvoice
  • Action: If the customer has any partially paid invoices, you need to select the specific invoice here.
  • Note:
    • Unpaid or partially unpaid invoices should be entered separately under the Sales Invoices tab before configuring starting balances.
    • If the invoice was created under the Sales Invoices tab and has been partially paid, select it in this field.

Amount

  • Field: Amount
  • Actions:
    • If an invoice is selected in the SalesInvoice field:
      • Enter the amount that represents the partial payment made against the selected invoice.
    • If no invoice is selected:
      • Enter the amount that represents the advance payment made by the customer, which will be allocated to future invoices.
  • Purpose: This ensures that any payments already made by the customer are accurately reflected, whether they are tied to a specific invoice or are advance payments.

Important Considerations

  • Unpaid Invoices: Ensure all unpaid or partially unpaid invoices are entered under the Sales Invoices tab. This allows you to select them in the SalesInvoice field when configuring starting balances.
  • Advance Payments: For any amounts paid in advance without an associated invoice, leave the SalesInvoice field empty and enter the amount in the Amount field.
  • Accuracy: Double-check all entries for accuracy to maintain correct customer account balances.

Saving the Starting Balance

Once all the necessary information is entered:

  1. Review the details to ensure they are correct.
  2. Click Save to update the customer's starting balance in the system.

By following these steps, you can accurately set up starting balances for your customers in Manager.io, ensuring a smooth transition from previous accounting records and maintaining accurate financial data.