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Starting balance — Customer — Edit

When starting with Manager.io, you may need to set up starting balances for your customers to reflect any outstanding amounts or prepayments from your previous accounting system. The Starting Balance - Customer - Edit form allows you to enter these balances accurately.

Accessing the Form

To set up a starting balance for a customer:

  1. Navigate to the Customers tab.
  2. Select the customer for whom you want to set a starting balance.
  3. Click on the Edit button to open the Starting Balance - Customer - Edit form.

Filling Out the Form

The form includes the following fields:

Customer

Select the customer you have created under the Customers tab. This field should already display the customer you are editing.

Lines

Use this section to configure the starting balances for the selected customer.

  • Unpaid or Partially Paid Invoices: If your customer has any unpaid or partially unpaid invoices, these invoices need to be entered separately under the Sales Invoices tab.

Sales Invoice

If you have created a starting balance invoice under the Sales Invoices tab and this invoice has been partially paid:

  • Select the specific invoice in this field. This links the partial payment to the correct invoice.

Amount

  • If a Sales Invoice is selected: Enter the amount that represents the partial payment against the selected invoice.
  • If no Sales Invoice is selected: Enter the amount that represents any prepayment made by the customer. This amount will be allocated to future invoices.

Completing the Setup

After filling in the necessary fields:

  1. Review the entered information for accuracy.
  2. Click on Update or Create (depending on your version) to save the starting balance.

By correctly setting up starting balances, you ensure that your accounts receivable reflect the true financial position of your business with each customer.