The Inventory Items - Qty on Order screen displays a list of purchase orders made to suppliers for a selected inventory item.
This screen shows all outstanding quantities that have been ordered but not yet fully received or invoiced.
To open this screen, navigate to the Inventory Items tab.
Next, click on the number in the Qty on Order column:
The Inventory Items - Qty on Order tab includes several columns to track the status of your purchase orders.
The date when the purchase order was issued to the supplier.
This helps track how long orders have been outstanding and identify any overdue deliveries.
Orders are typically sorted with the most recent dates first.
The purchase order's reference number.
Click on the reference number to view or edit the full purchase order details.
The supplier to whom the purchase order was issued.
This shows which supplier is responsible for delivering the outstanding quantities.
The inventory item being ordered.
This is the specific inventory item for which you are viewing outstanding purchase orders.
The total quantity ordered on the purchase order.
This is the original quantity requested from the supplier.
The quantity that has been received and recorded in Goods Receipts.
Click on the number to see the list of goods receipts for this purchase order.
This helps track partial deliveries and what has already been added to inventory.
The quantity that has been invoiced by the supplier in Purchase Invoices.
Click on the number to see the list of purchase invoices for this purchase order.
This quantity may differ from the received quantity if goods are received before invoicing or vice versa.
The outstanding quantity still on order.
This is calculated as the quantity ordered minus the greater of quantity received or quantity invoiced.
When this reaches zero, the purchase order line is considered complete.
To customize which columns appear, click the Edit Columns button.