The Journal Entries - Lines screen displays all individual lines from journal entries across your business. This view is useful for reviewing, filtering, and analyzing specific journal entry lines without opening each complete entry.
To access this screen, navigate to the Journal Entries tab.
Then click the Journal Entries - Lines button at the bottom of the screen.
The screen displays journal entry lines in a table format with multiple columns showing key information from each line.
The date when the journal entry was recorded. This date determines which accounting period the entry affects for financial reporting.
Use the date when the economic event occurred, not the date you enter it into the system. This ensures accurate period-based financial reporting.
A unique reference number or code that identifies this journal entry. References help you quickly locate specific entries.
Use meaningful references such as 'ADJ-2024-001' or brief descriptions. Clear references make entries easier to find and understand later.
A detailed explanation of the journal entry's purpose. The narration describes what business transaction or adjustment this entry represents.
Include key details such as the transaction type, reason for adjustment, supporting document references, or relevant context. For example: 'To record monthly depreciation expense for office equipment - March 2024'.
The general ledger account affected by this line of the journal entry. Each line debits or credits a specific account.
Select the appropriate account from your chart of accounts. Remember that every journal entry must balance - total debits must equal total credits.
A description for this specific line item. This explains what this particular debit or credit represents within the journal entry.
Add details about this line's purpose, such as 'Q1 depreciation expense' or 'Inventory count adjustment'. Line descriptions complement the overall narration.
The quantity of units affected by this journal entry line. This field is used when adjusting inventory quantities or other countable items.
Only enter quantities when the adjustment involves countable items like inventory. This maintains accurate quantity records alongside financial values.
The project to which this journal entry line is allocated. Use this field to track adjustments by project.
Assign lines to projects when making project-related adjustments or accruals. This ensures project profitability reports include all relevant entries.
The division or department to which this journal entry line applies. Use this to track adjustments by organizational unit.
Assign lines to divisions when making department-specific adjustments. This ensures divisional reports include all relevant journal entries.
The tax code applied to this journal entry line. Use this field when making tax-related adjustments.
Select the appropriate tax code for tax adjustments or corrections. The tax code determines how this line affects tax reports and calculations.
The tax amount component of this journal entry line. Use this when recording tax adjustments or corrections.
Enter tax amounts when correcting tax calculations or making tax-specific adjustments. This ensures accurate tax reporting and liability tracking.
The debit amount for this journal entry line. In double-entry accounting, debits are recorded on the left side.
Debits increase asset and expense accounts, and decrease liability, equity, and income accounts. The total of all debits must equal the total of all credits.
The credit amount for this journal entry line. In double-entry accounting, credits are recorded on the right side.
Credits increase liability, equity, and income accounts, and decrease asset and expense accounts. The total of all credits must equal the total of all debits.
Click Edit Columns to customize which columns appear in your view.