Payment Rule form allows to create new payment rule or edit the existing one.
The form contains the following fields:
Select a specific bank account to apply this payment rule to that account only.
If you leave this field empty, the payment rule will match transactions from any bank account.
Select how to match transactions based on their amount.
Options include: Any Amount (matches all amounts), Exactly (matches a specific amount), More Than (matches amounts greater than specified), or Less Than (matches amounts less than specified).
Enter text that must appear in the transaction description for this rule to match.
To match transactions containing multiple specific terms, click Add Line to add additional description criteria.
All specified terms must be present in the transaction description for the rule to apply.
Select the type of payee this payment should be allocated to.
Configure how matched payments will be categorized in your accounts.
You can allocate the entire payment to a single account, or split it across multiple accounts using the Add Line button.
Splitting payments is useful for transactions that include multiple expense categories, such as a credit card payment covering various business expenses.
The Lines section contains the following columns:
Select an inventory or non-inventory item if this payment relates to a specific product or service.
The associated purchase account will be automatically selected when you choose an item.
Select the general ledger account where this payment should be recorded.
Choose the appropriate expense, asset, or liability account based on the nature of the payment.
Enter a description for this line item to provide additional context about the payment.
Descriptions help identify specific expenses when payments are split across multiple categories.
This field is only visible when the Description column option is enabled.
Enter the quantity purchased if this line item involves inventory or measurable items.
The unit of measurement is determined by the selected inventory item's settings.
This field is only visible when the Qty column option is enabled.
Choose how to allocate amounts when splitting payments across multiple lines:
Exact Amount - Specify a fixed amount for this line
Percentage - Allocate a percentage of the total payment
When mixing exact amounts and percentages, percentages are calculated on the remaining balance after deducting all exact amounts.
Select the appropriate tax code for this line item to ensure correct tax calculation and reporting.
Tax codes determine the tax rate and how the transaction appears in tax reports.
This field only appears if tax codes are enabled in your business settings.
Assign this line item to a division for tracking profitability by business segment or location.
Divisions help analyze income and expenses for different parts of your business.
This field only appears if divisions are enabled in your business settings.
Check this option to show the Description column in the Lines section.
Check this option to show the Qty column in the Lines section.